Terms of Service

1. Acceptance of Terms

By accessing or using MyClassRoll (the "Service"), operated by Bay Crew Tech ("we," "us," or "our"), you agree to be bound by these Terms of Service ("Terms"). If you are using the Service on behalf of an educational institution, you represent that you have the authority to bind that institution to these Terms.

2. Description of Service

MyClassRoll is a web-based student attendance tracking platform designed for educational institutions. The Service enables administrators to manage teachers and classes, teachers to record student attendance, and students to self-check-in via QR code. The Service generates attendance reports for institutional compliance purposes, including SEVIS reporting.

3. Accounts and Access

Administrator Accounts: Each subscribing institution has one or more administrator accounts. Administrators are responsible for creating teacher accounts and managing institutional data within the Service.

Teacher Accounts: Teachers receive accounts via administrator invitation. Teachers are responsible for maintaining the confidentiality of their login credentials.

Student Access: Students do not have accounts. Students interact with the Service only through QR code self-check-in pages, which do not require authentication.

You are responsible for all activity that occurs under your account. You must notify us immediately of any unauthorized use.

4. Subscription and Payment

The Service is offered on a subscription basis at $20 per month or $199 per year per institution. Payment is due at the beginning of each billing period. Subscriptions renew automatically unless canceled before the renewal date.

We offer a 30-day free trial for new institutions. No payment information is required to start the trial.

We reserve the right to modify pricing with 30 days' notice to current subscribers. Price changes will take effect at the next billing cycle following the notice period.

5. Data Ownership

Your Data: All student data, attendance records, and institutional data entered into the Service ("Customer Data") remains the property of the subscribing institution. We do not claim ownership of Customer Data.

License to Us: You grant us a limited license to use, process, and store Customer Data solely for the purpose of providing the Service. This license terminates when your subscription ends and data deletion is completed.

Export: You may export your Customer Data at any time in CSV or XLSX format through the Service's reporting features.

6. Data Integrity and Immutability

The Service uses an append-only event log for attendance records. This means:

• Attendance records are never overwritten or deleted from the system
• Changes to attendance status are recorded as new events, preserving the full history
• Self-check-in timestamps are immutable once recorded
• Removing a student from a class does not delete their attendance history

This design is intentional and supports compliance with federal record-keeping requirements. It cannot be overridden by any user of the Service.

7. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose
• Attempt to access data belonging to other institutions
• Share account credentials with unauthorized individuals
• Interfere with or disrupt the Service's infrastructure
• Reverse engineer, decompile, or attempt to extract the source code of the Service
• Use automated scripts or bots to interact with the Service without prior authorization

8. Service Availability

We strive to maintain high availability of the Service but do not guarantee uninterrupted access. We may temporarily suspend the Service for maintenance, updates, or security reasons. We will provide reasonable advance notice of planned downtime when possible.

9. Limitation of Liability

To the maximum extent permitted by law, Bay Crew Tech shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of data, loss of revenue, or loss of compliance status, arising out of or related to your use of the Service.

Our total cumulative liability for all claims related to the Service shall not exceed the amount you paid us in the 12 months preceding the claim.

The Service generates attendance reports to support compliance but does not guarantee compliance with any specific regulatory requirement. Institutions are responsible for ensuring their own compliance with SEVIS, FERPA, and other applicable regulations.

10. Termination

By You: You may cancel your subscription at any time. Upon cancellation, your access will continue until the end of the current billing period. After that, your data will be retained for 90 days, during which you may export it. After 90 days, we may delete your data.

By Us: We may suspend or terminate your access if you violate these Terms. We will provide 30 days' notice for termination without cause, allowing you to export your data.

11. Changes to Terms

We may modify these Terms from time to time. We will notify administrators of material changes via email at least 30 days before they take effect. Continued use of the Service after changes take effect constitutes acceptance of the modified Terms.

12. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law provisions.

13. Contact

For questions about these Terms, contact us at:

Bay Crew Tech
Email: cagdas@baycrewtech.com
Web: baycrewtech.com